Book a Library Group Study Room

Link to the Room Booking Portal

The Library Group Study Rooms are available for use by registered Trent undergraduate and graduate students for group study or projects relating to a Trent course.  Bata Library has twelve group study rooms and one presentation practice room; the Durham Library & Learning Centre has one group study room.  Group study rooms are booked online via MyTRENT and instructions are below.

List of Group Study Rooms at Bata Library:

BL 301- capacity 6
BL 302- capacity 6
BL 304- capacity 6
BL 305- capacity 6
BL 321- capacity 4
BL 322- capacity 4
BL 323- capacity 4
BL 324- capacity 4
BL 325- capacity 4
BL 326- capacity 4
BL 327- capacity 4
BL 328- capacity 4
BL 207 - Presentation Practice Room - capacity 12

See the Guidelines on Group Study Room use.

Problems with booking? See Failure Message in the left menu.
Questions or comments?  Contact library@trentu.ca or ask at the Library Service Desk.

 

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Booking Instructions

Book a Group Study Room in the Bata Library or Durham Library & Learning Centre using the University's "Room Booking" system. Find a link in myTRENT, under "Services", or at the top of this page.

  • Click "Log In" at the top right of the screen.
  • Use your myTRENT username/password to login
  • The Library rooms are listed in the Self Service section; look for it on the left side of the page.

This screen capture shows part of the opening Room Booking page:

Screenshot of the Room Booking homepage

 

Under Self Service, choose one of these options :

You'll see a message if your request is not successful.  Contact library@trentu.ca with questions.

 

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My Self Service / My Bookings / Cancel

To see your reservations, check My Self Service or My Bookings. All your current bookings are displayed.

Cancel a booking from here. 

  • Beside each reservation there's a "Cancel" button.  Click to cancel.

This image shows a screen capture:

screenshot of My Self Service in Room Bookings

 

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    Find a Room

    • Use this option when you know WHEN you want a room, but you're not fussy on which room.
    • Select "Library Group Study Rooms", and your prefered library.
    • Specify the "Duration" for the booking: between 00:30 and 01:00 hour.  (Each member of your group may book one hour.)
    • Select an acceptable time period for the booking to occur.  (E.g. between 4pm and 8pm.)
    • Select a date on the calendar provided.
    • A list of timeslots with available rooms within your range is provided.
      • Click a timeslot for a list of rooms available.
      • For each room:
        • Click "Detail"  to learn more about the room. 
        • View the room's availability by month, week, or day by clicking a "Calendar" link.
    • Click a row (room) to make your selection.

    This image shows a screen capture:

    screenshot of Find a Room

    A pop-up window appears: click "Proceed".

    screenshot of Proceed popup

     

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      Book a Specific Room

      • Choose this option if you want a particular room, but the time is flexible.
      • Select "Library Group Study Rooms", and your prefered library.
      • All the Library Group Study Rooms are displayed.
        • Click "Detail" for a room to learn more about the room. 
        • View the room's availability by month, week, or day by clicking a "Calendar" link.

      screenshot of booking a specific room

      • Select a room by clicking on the row.
      • As above, specify the "Duration" for the booking: between 00:30 and 01:00 hour.  (Each member of your group may book one hour.)
        • If you select anything higher than 01:00, you'll receive a failure message.
      • Click "Verify Calendar" to select a date.
      • A list of available times that meet your criteria is displayed.  Click "Book" beside your preferred slot.

      screenshot of book button

       

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      Confirmation

      After you "Book", a confirmation screen displays.

      • Select the number  of people in your group.
      • Check the date and time.
      • Provide a name for your group (at least 4 characters required).  This is helpful when several group members want to book the room consecutively.
      • Click "Confirm".

      screenshot of confirmation

      The room is booked and a confirmation message is sent to your email.

       

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      Failure to Book

      If the booking cannot be made for your requested room and time, the general message presented is: "Room is unavailable based on the selected parameters or institution rules."  

      Here's a screen capture:

      Screen capture of the message when the booking fails.

      Probable Reasons for a Booking Failure:

      • You're requesting a booking longer than the maximum: 1 hour per person.
        • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
        • Each member of your group can book one hour per day (Bata) or 2 hours per day (Durham).
      • You've already booked your limit: 
        • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
        • Each student is entitled to a maximum of one hour per day.
      • You've requested a time when the Library (or the room) is not open. 
        • Scroll your mouse over the message to see, "Room not available."
      • The room is already booked for that time. 
        • Scroll your mouse over the message to see, "Room not available."
        • Scroll up to check the schedule beside the room number.

      See the Guidelines for information about restrictions.