Borrowing Regulations

For assistance contact Client Support

Loan Periods & Fine Rates Chart

Borrowing Loan Period Renewals Fine Rates Recall Rates Maximum Fine (per item) Lost Item Charge
 
Books & Annuals 14 days* 3 $1.00 /day $5.00/day $75.00 $100.00
Bound Serials & Curriculum 14 days 3 $1.00 /day $5.00/day $75.00 $100.00
Maps 7 days* 3 $1.00 /day $5.00/day $75.00 $100.00
Map Tubes 7 days* 3 $1.00 /day $5.00/day $15.00   $20.00
Media 1 night none $5.00/day n/a $75.00 $100.00
Pamphlets 14 days 3 $1.00 /day $5.00/day $15.00   $20.00
Reserve Material

3 hours /

2 nights

none $5.00/hour n/a $75.00 $100.00
Interlibrary Loans Check ILL Check ILL $5.00/day n/a $75.00 Check ILL

*Note: Faculty, Graduate Students, and Staff have extended loan on Books, Annuals, Maps and Map Tubes.

 

Borrowing Limits Chart

Loan Type Students Graduate Students Faculty, Staff & Trent Retirees Alumni Academic Reciprocal Users Community Users
 
Books & Annuals 50 100 100 25

25

15

Bound Serials  5 10 10 5 5 0
Curriculum  8  8 8 0 0 0
Maps 10 50 50 10 10 5
Map Tubes 10 50 50 10 10 5
Media 3 3 3 0 0 0
Pamphlets 25 50 50 25 25 5
Reserves  3  3 3 0 0 0
Holds Unlimited Unlimited Unlimited 0 0 0
Overdue Items* 10 10 10 0 0 0
Fines* $25.00 $25.00 $10.00 $0.00 $0.00 $0.00

*Note: Borrowing privileges are suspended when maximum fines or overdue items are reached.

 

Library Cards

Library cards must be presented at each transaction. Any fines incurred are the responsibility of the borrower. A library card is to be used by the registered owner only and should never be loaned to others. The Library is not responsible for loaned, lost, or damaged cards. Lost or stolen TrentU Cards are to be reported to the University Security Office immediately.  Lost or stolen library cards should be reported to the Library Service desk.

Loan Periods

Circulating Annuals, Books, Bound Serials, Curriculum and Pamphlets have a loan period of 2 weeks with 3 renewals.

Maps (except atlases, travel maps, and maps held in the Maps Workroom) may be borrowed for a period of 7 days with 3 renewals.

Circulating Media materials have a loan period of 1 night with no renewal.

Current Periodicals do not circulate.

Reserves material - consult the Regulations on Borrowing Reserves.

Interlibrary Loan material - consult the Interlibrary Loan page.

*Faculty, Staff, and Graduate Students may have an extended loan on Annuals, Books, or Maps at the time of checkout or renewal. Items on extended loan may be recalled after two weeks. There are no extended loans available on Bound Serials, Curriculum material, Media or Pamphlets.  Extended loan due dates are January 15, May 15 and September 15 each year.

Renewals

Renewals may be done online by accessing the My Account feature in TOPCAT, or in person at the Library Service Desk with the item in hand.

Renewed items are subject to recall.

Overdue items or items on hold for another user may not be renewed.

Interlibrary Loan renewal options should be reviewed prior to contacting Client Support for assistance with a renewal.

Items on Extended loan may be renewed by Faculty, Staff, and Graduate Students one (1) month prior to the extended loan due date.  Items on extended loan may be recalled after two weeks.

Returning Library Materials

All materials, including Reserves and Interlibrary Loan material, must be returned in the book return drop located at the Library Service Point during Library hours.

When the Library is closed, material may be returned in the External Book Drops available at:

  • Bata Library at the main entrance of the Student Centre
  • Durham Branch at the main entrance of the building

Material may not be passed back and forth between users; items must be returned and processed through the library system.

Holds and Recalls

A Hold may be placed online on a regular stack book which is signed out. Placing a Hold puts you in line to sign out the book next. It also prevents the book from being renewed by the current user. For help using the Hold feature in TOPCAT, see My Account in TOPCAT.

  • Holds may not be placed on Media, Reserve or Interlibrary Loan material.
  • A user cannot place a hold on a book s/he already has signed out.

A recall process is automatically begun when a user places a Hold on an item currently signed out on extended loan, or regular loan that has been renewed. Overdue fines on recalled items are $5.00 per day.

Overdues and Fine Rates

All items are to be returned directly to the library by the due date. Failure to return an item by its due date will result in an overdue fine.

  • Annuals, Books, Bound Serials, Curriculum material, and Maps are assessed a daily fine of $1.00 per item, to a maximum of $75.00 per item.  
  • Map Tubes and Pamphlets are assessed a daily fine of $1.00 per item, to a maximum of $15.00 per item.
  • Media and Interlibrary Loan material are assessed a daily fine of $5.00 per item, to a maximum of $75.00 per item.
  • Recalled material is assessed a daily fine of $5.00 per item, to a maximum of $75.00 per item.
  • Reserve fines - consult the Regulations on Borrowing Reserves.

Items not returned within 90 days are assessed a Lost Item charge of $100.00 for all items excluding Map Tubes, Pamphlets and ILL material. Map Tubes and Pamphlets are assess a Lost Item charge of $20.00.   For further information regarding lost or damaged Interlibrary Loan material consult the ILL Overdue Fine Policy.

Fines may be paid in person via TrentU Card, cash, debit, Visa, and Mastercard at either Bata Library Service Desk or Durham Branch during operating hours. Credit card transactions are also accepted via telephone during operating hours by calling 705-748-1011 x7423 or 905-435-5102.

Fine appeals are regulated by the Library Fine Appeal Policy.

Lost and Damaged Materials

A fee is charged to any material lost or significantly damaged. These fees cover replacement and processing costs. The Lost Item charge of $100.00 is applied for all items excluding Map Tubes, Pamphlets and Interlibrary Loan material. Map Tubes and Pamphlets are assess a Lost Item charge of $20.00.

Lost and/or damaged Interlibrary Loan charges are assessed by the lending library. For further information consult the ILL Overdue Fine Policy.

Borrowers who subsequently return items after they have been declared lost will be credited the Lost Item charge minus any outstanding overdue fines for the item. No credit is given 12 months after initial payment.

Suspension of Borrowing Privileges

Borrowing privileges will be suspended under the following conditions:

Trent undergraduate students

Trent undergraduate students are suspended when they have ten outstanding overdue items and/or fines of $25.00 or more.  When fines exceed $25.00, undergraduate students will be unable to request transcripts, add or drop courses, or view grades through WebAdvisor until fines are paid. Once fines are paid through the Library, WebAdvisor restrictions are removed within 24 hours.

Students who have successfully completed the academic requirements for their degree, but who are not free of financial obligations to the University, may participate in the convocation ceremony but should arrange to settle their debt prior to the ceremony.

Trent graduate students

Trent graduate students are suspended when they have ten outstanding overdue items and/or fines of $25.00 or more.  

Students who have successfully completed the academic requirements for their degree, but who are not free of financial obligations to the University, may participate in the convocation ceremony but should arrange to settle their debt prior to the ceremony.

Trent Faculty, Staff and Retirees

Trent faculty, staff and retirees are suspended when they have ten outstanding overdue items and/or fines of $10.00 or more.

Trent Alumni, Academic Reciprocal Users and Community Users

Trent Alumni, Academic Reciprocal Users and Community Users are suspended when they have one outstanding overdue items and/or fines of $0.01 or more

Notices

The library makes a reasonable attempt to send notices when items are overdue, considered lost (at 90 days overdue), recalled, and when requested items are available for pick-up or cancelled. A monthly statement is also sent to anyone owing fines.

These notices are sent to the email address as listed in the user's Library account. Users are responsible for keeping the Library updated about where notices should be sent. Failure to receive a notice does not excuse a fine.