Book a Library Group Study Room

Note: The information on this page is subject to change during our temporary relocation, April 2017 - May 2018.
As of the Bata Library closing on April 27, 2017 these rooms are not available for booking until further notice.

Link to the Room Booking Portal

The Group Study Rooms in Bata Library and the Trent University Durham Library are available for use by registered Trent undergraduate and graduate students for group study or projects relating to a Trent course.  There are five rooms in the Bata Library and two in the Durham Branch.  Group study rooms are booked online; this page explains how.

Also see the Guidelines on Group Study Room use.

Problems with booking? See Failure Message in the left menu.
Questions or comments?  Contact libraryhelp@trentu.ca or ask at the Library Service Desk.

Booking Instructions

Book a Group Study Room in the Bata Library or Trent University Durham Library using the University's "Room Booking" system. Find a link to this system in myTrent, under "Services", or at the top of this page.

  • Use your Trent username/password to login. 
  • The Library rooms are listed in the Self Service section; look for it on the left side of the page.

Once you're in the system, choose an option under Self Service:

You'll see a message if your request is not successful.  Contact libraryhelp@trentu.ca with questions.

This screen capture shows part of the opening Room Booking page.

screen capture of the Group Study Room booking opening screen.

 

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    Find a Room

    • If you know when you want a room, but you're not fussy on which room, use this option.
    • Enter the dates and times you need.
    • Specify the "Duration"
      • The default is 00:30, but you can change it to 01:00 hour (for Bata Library) or up to 02:00 (for Durham).
      • The system searches for an available hour within the time range you enter.
      • For Bata, If you select anything higher than 01:00, you'll receive a failure message.
    • The system displays available rooms during the ranges provided.
      • Click "Detail" for a specific room to learn more about the room.  A photo is included.
      • View the room's availability by month, week, or day by clicking a "Calendar" link.
    • Click "Book" to make your selection.
    • Proceed to Confirmation.

    This image shows a screen capture:

    screen capture of the Group Study Room booking. Find a room.

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      Book a Specific Room

      • Choose this option if you want a particular room, but the time is flexible.
      • Select "Library Group Study Rooms" as the "Booking Type" or "Durham Library Group Study Rooms"
      • All the Library Group Study Rooms are displayed.
        • Click "Detail" for a specific room to learn more about the room.  A photo is included.
        • View the room's availability by month, week, or day by clicking a "Calendar" link.
        • Select a room by clicking on the row.
        • Fill in the date/time request.
        • Specify the "Duration"
          • The default is 00:30, but you can change it to 01:00 hour (for Bata Library) or up to 02:00 (for Durham).
          • The system searches for an available hour within the time range you enter.
          • If you select anything higher than 01:00, you'll receive a failure message.
        • Click "Book".
        • Proceed to Confirmation.

      This image shows a screen capture:

      screen capture of the Group Study Room booking. Book a specific room.

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      Confirmation

      After you click "Book", you're asked to confirm the booking.

      • Select the number attending in your group.
      • Check the date and time.
      • Provide a name for your group (at least 4 characters required).  This is helpful when several group members want to book the room consecutively.
      • Click "Confirm".

      This image shows a screen capture:

      screen capture of the Group Study Room booking opening screen. Booking confirmation.

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      My Self Service / My Bookings / Cancel

      To see your reservations, check My Self Service or My Bookings. All your current bookings are displayed.

      Cancel a booking from here. 

      • Beside each reservation there's a "Cancel" button.  Click to cancel.

      This image shows a screen capture:

      screen capture of the Group Study Room booking, My Self Service

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      Failure to Book

      If the booking cannot be made for your requested room and time, the general message presented is: "Room is unavailable based on the selected parameters or institution rules."  

      Here's a screen capture:

      Screen capture of the message when the booking fails.

      Probable Reasons for a Booking Failure:

      • You're requesting a booking longer than the maximum: 1 hour (Bata) or 2 hours (Durham) 
        • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
        • Each member of your group can book one hour per day (Bata) or 2 hours per day (Durham).
      • You've already booked your limit: 
        • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
        • Each student is entitled to a maximum of one hour per day.
      • You've requested a time when the Library (or the room) is not open. 
        • Scroll your mouse over the message to see, "Room not available."
      • The room is already booked for that time. 
        • Scroll your mouse over the message to see, "Room not available."
        • Scroll up to check the schedule beside the room number.

      See the Guidelines for information about restrictions.