fees
fees

FEES

Contact Information

Address: Student Accounts Office, Blackburn Hall, 1600 West Bank Drive, Peterborough ON K9J 7B8
Fees are collected by the Student Accounts Office. Approved fees and complete details regarding fees are posted on the web on the Student Accounts home page (see web address above); click on Student Accounts. Registered students can access an on-line fee calculator by logging in to their myTrent account. The web link to myTrent is on the Trent home page www.trentu.ca.

Student Financial Responsibilities
    Students accept responsibility for all financial obligations with the University upon registering in a course regardless of how the fees are being funded. It is also the responsibility of students to be aware of all financial as well as academic deadlines and to ensure they are officially registered in their courses using myTrent. Refunds will not be issued once financial deadlines are past. Payments will be applied to any balance owing from prior sessions before being applied to current session fees. Students who register for courses but do not attend classes are still responsible for all fees unless courses are dropped within the refund period.

Payment Methods
    Payments may be made by credit card (VISA, MasterCard, and American Express) on the web at www.trentu.ca/financialservices. Fee payments can be made at most financial institutions and through internet banking – requires your student number. Cash payments are accepted at the Student Accounts Office (do not send cash in the mail). Cheques, money orders and bank drafts made payable to Trent University may be mailed to the Student Accounts Office.
        International Student Payments are to be made by wire transfer. Banking details are available on the Student Accounts Home Page at www.trentu.ca/admin/finance/students/students.htm.

Advance Payments
    A non-refundable tuition payment of $300 for full-time students and $100 for part-time students is due by June 19, 2009 (applies to both Peterborough and Oshawa locations). OSAP students are responsible for paying the advance payment of tuition. Students in residence are required to pay a non-refundable residence payment of $500 by May 30, 2009 (subject to change). For all students, the advance payments are applied to the student accounts as payment towards the registration and residence/meal fees.

Payment of Fees
    Students registered for the 2009 academic year have the option of paying their fees in full or two instalments. Students electing to pay their fees in two instalments will be charged an additional $60.00 (non-refundable). This fee should be included with their first instalment payment.
    Payment in full or first instalment of fees for Fall and Winter courses is due on or before August 15, 2009 with the second instalment due no later than January 15, 2010. Students registering for Fall or Winter courses between August 15, 2009 and September 29, 2009 will be required to pay their fees upon registration. The payment deadline for students registering for Winter courses after September 29, 2009 is December 10, 2009.
    Headstart students commencing University in January 2010 will be required to pay their fees in full by December 10, 2009.
    Outstanding library fines are paid at Bata Library. In addition, all fees such as departmental charges for laboratory fees, field trips, etc. as advised by course instructors are to be included with the January 15, 2010 payment.
        Fees for students registered for the 2009 summer session are due upon registration.
        See Late Payments and Dishonoured Payments below for additional related fee information.

Deferment Fee
Students deferring payment of their fees past the University’s payment deadlines will be assessed the deferment fee of $35 per student account. Deferment will be granted upon receipt of sponsorship letter received at the student accounts office. All students paying their fees using OSAP funding will be charged the deferment fee.

Late Payments
    A $75 late payment fee will be levied if payment is not made by any fee deadline date for any academic session.

Dishonoured Payments
There is a $40 fee for any payment which is returned/dishonoured. The University reserves the right to restrict students to a particular payment method to reduce the risk of returned payments.

Payment of Fees by OSAP and Out-of-Province Loans
Students funded by OSAP or out-of-province student loans and deferring payment (first instalment or full payment) of their fees past the fee deadline date will be charged a $35 deferment fee. Students are responsible for ensuring that their loan application is complete and that all of the requirements have been met. Students are responsible for negotiating their loan document through the Financial Aid Office located in Blackburn Hall in the Registrar’s Office. Student cards will be released only to students whose financial assistance can be confirmed by the University. Students who do not negotiate their loan document to ensure that payments are remitted to the University on or before October 15, 2009 and or February 16, 2010, will be charged a late payment penalty.

Registered Education Savings Plans (RESP)
Students who pay their fees from RESPs are subject to the same payment deadlines. Students are encouraged to contact the Office of the Registrar well in advance of the payment due dates to request the completion of the RESP forms provided by the student’s financial institution. These forms may take up to 10 days to be processed and there is a fee for producing the form.

Tuition Fees
Tuition rates, once approved, will be posted on the web at www.trentu.ca/admin/finance/students/ students.htm. An on-line fee calculator is available for registered students to calculate tuition fees on their myTrent home page. A tax certificate for fees assessed during the calendar year and eligible for the education deduction (T2202a) will be provided in February. Fees which are eligible to be included on the T2202a can be found on the CRA website http://www.cra-arc.gc.ca/E/pub/tg/p105/README.html

Domestic Tuition Fees
    Tuition for new students in 2008–2009 was $4,774.33. Per course tuition for new students was $954.87 in 2008-2009.

International Tuition Fees
International students are charged full-time tuition fees and the tuition rate for new international students in 2008–2009 was $13,098.99.

Full-Time Peterborough
Students admitted to full-time studies in Peterborough (a course load of 3.5 or more credits with more than 50% of these credits taken in Peterborough) are required to pay full-time Peterborough registration fees. If, after September 25, 2009, a student increases the course load for the academic year to more than 3.0 credits, and if more than 50% of the credits are taken in Peterborough, part-time fees will be reversed and full-time Peterborough fees will be charged. For particular courses, students are expected to pay for field trips and/or course materials and will be advised of these fees by their instructor.

Full-Time Oshawa
Students whose programs include 3.5 or more credits with 50% or more of these credits taken in Oshawa are considered to be a full-time Oshawa students and will pay registration fees on a per-credit basis. For particular courses, students are expected to pay for field trips and/or course materials and will be advised of these fees by their instructor.

Part-Time Peterborough and Oshawa
Students whose programs include 3.0 or fewer credits are considered part-time students and pay registration fees on a per-credit basis. If students increase their course load for the academic year to more than 3.0 credits after September 25, 2009, and more than 50% of the credits are taken in Peterborough, part-time fees will be reversed and full-time fees will become payable. For particular courses, students are expected to pay for field trips and/or course materials and will be advised of these fees by their instructor.
        Students moving from full- to part-time status must change their college affiliation to JBC before September to avoid being charged bus pass fees.

General Undergraduate Programs – Ancillary Fees

Ancillary Fees – Full-time Peterborough Students
Peterborough students admitted to full-time studies will normally be affiliated with one of the five residential colleges for full-time students and will be required to pay the ancillary fees for full-time students. New students also pay an Introductory Seminar Week fee.
    In 2008–2009 these fees were: (subject to change in 2009–2010)
        Athletics Expansion                   $ 50.00
        Athletics                                      157.53
        Campus Card                                 9.00
        College Activities                        220.50
        Convocation                                  14.79
        Health Services                             47.50
        Introductory Seminar Week          50.00 (new and transfer students only)
        Transportation                            200.00

    Ancillary Fees – Full-time Oshawa Students
Students taking a full-time course load of 3.5 or more credits with 50% or more of these credits taken in Oshawa pay ancillary fees on a per-credit basis. Full-time Oshawa students registered in courses offered in Oshawa at the University of Ontario Institute of Technology pay ancillary fees for full-time Oshawa campus students.
In 2008–2009, the program fees were: (subject to change in 2009–2010)
            Athletics                                       $ 5.00   per full-credit
            Career Counseling                           2.00   per full-credit
            College Activities                          33.46   per full-credit
            Convocation                                    2.89   per full-credit
            Disability Services Office                2.00   per full-credit
            Full-time Student Card                    9.00   per student
            Health Services                               1.00   per full-credit
            Information Technology                 1.00   per full-credit
            Personal Counseling                        2.00   per full-credit
            Student Centre                                 9.80   per full-credit

    Ancillary Fees – Part-time Peterborough Students
All students admitted to part-time studies will normally be affiliated with Julian Blackburn College, the University’s non-residential college. This includes continuing full-time students who decide to register part-time and change their affiliation to JBC. Part-time students registered in courses offered in Peterborough pay ancillary fees for part-time Peterborough campus students.
In 2008–2009 these fees were (subject to change in 2009–2010):
            Athletics                                     $ 43.97   per full-credit
            College Activities                          33.46   per full-credit
            Convocation                                    2.89   per full-credit
            Health Services                               3.84   per full-credit
            Part-time Student Card                    9.00   per student
    Part-time students can purchase bus passes at any time during the academic year. The September 2008 price was $200.00 (subject to change).           

    Ancillary Fees – Part-time Oshawa Students
Part-time students registered in courses offered in Oshawa at the University of Ontario Institute of Technology at Durham pay ancillary fees for part-time Oshawa campus students.
In 2008–2009, the program fees were (subject to change in 2009–2010):

College Activities $ 33.46 per full-credit
Convocation 2.89 per full-credit
Disability Services Office 2.00 per full-credit
Information Technology 1.00 per full-credit
Part-time Student Card 9.00 per full-credit
Personal Counseling 2.00 per full-credit
Career Counseling 2.00 per full-credit

        Part-time students registered in courses outside Peterborough are not required to pay ancillary fees for athletics and health services. However, Oshawa-based part-time students may join the Durham College Athletic Centre for $30 for the academic year (subject to change in 2009–2010).

Residence Fees (reviewed every year)
Residence accommodations and meal plans are available to full-time students based on availability. Part-time students may be offered accommodation if it is available.
        Rates for the rooms are approved through a collaborative budget process between students, faculty and administration. The final rates for any particular year are posted on the Department of Housing Services website (www.trentu.ca/housing) by late May of each year. The current year’s rates are listed on the website or may be accessed by calling our office. The posted rates include a furnished room in residence, a meal plan, and telephone/internet service. All important dates with regards to application deadlines, and the opening and closing of residence are also listed on the website.
    Returning student applications are available in December of each year. In order to activate the application and receive an Offer of Accommodation, students must submit a $30 non-refundable application fee. Upon receiving the Offer, students must submit a $500 advance payment to hold the room. This payment may be post-dated, though no later than May 30, 2009 (subject to change). Returning students must be in good academic, college, disciplinary, and financial standing with the University for their application to be accepted and remain valid. These applications are available on-line at www.trentu.ca/housing as well as at the Housing Services Office, Blackburn Hall, Suite 110.
    New full-time students applying to the University must apply for residence to be considered for accommodation. The Residence Application is available on-line. Residence Applications are not considered complete if any one of the following is not submitted: a completed residence application; a non-refundable application fee of $30; and acceptance of the Offer of Admission from Trent University. An advance payment of $500 to hold the space will be due two weeks after the Offer of Accommodation letter is sent to students. Cancellations prior to July 31, 2009 will result in an administrative charge of $150 and a refund of $350. Cancellations after July 31, 2009 will result in forfeiture of the $500 advance payment. Please see our website for details about the “Residence Guarantee” for first year students who submit their complete application by a set deadline.
    For all students, the $500 advance payment is applied to their student account as payment towards the residence and meal fees.

Meal Plan Fees
The University’s room and meal plan fees include the cost of a full meal plan for the academic year commencing at dinner on Labour Day.
        There are multiple styles of meal plans depending upon the college residence in which a student lives. Regardless of the type of meal plan, any student is able to eat at all college dining halls and at Bata Library.

    New Students: A Flex Dollar (declining balance – pay for what you take) meal plan is available at Champlain College and Otonabee College. A combination of a set number of Board meals per week (“all you care to eat” style) and Flex Dollars is available at Lady Eaton College, and Gzowski College.

    Returning Students: Returning students may select any college meal plan they wish.

    Off-Residence Students: Non-residential, Flex Dollar meal plans are available for students not living in residence in a wide variety of sizes to suit your needs. All food service locations are available to off-residence students’ meal plans. Meal plans are non-transferable.
        Please refer to www.trent.campusdish.com for more information.

General Undergraduate Programs – Student Association and Organization Fees
Student association and organization fees are determined by student referenda which are held under the supervision of the Trent Central Student Association for full-time students in Peterborough, the UOIT-DC Student Association for full-time students in Oshawa and the Julian Blackburn College Student Association for part-time students in both Peterborough and Oshawa.
        All full- and part-time students are required to pay student association and organization fees. These fees are not refundable unless specifically noted. These fees in 2008–2009 included the following (subject to change in 2009–2010):
    Part-time Levy – $6.00 per full-credit (2008–2009 rates)

    Full-time Oshawa Levies


UOIT Transportation Fee

100.00 per student

UOIT-DC Student Association-(full-time only)

19.00   per full-credit

Full-time Peterborough Levies

Absynthe Newspaper *

4.00

Shinerama

0.50

Arthur

9.50

Student Facility

24.52

Can. Fed of Students

7.80

Sustainable Trent

2.00

Can. Fed / Ontario

6.50

TCSA

25.86

College Cabinet/Council

12.75

TCSA Club Funding

4.00

College Pubs

2.00

TCSA Dental **

112.00

Emergency First Response

5.25

TCSA Health Plan **

150.00

Frontier College at Trent *

2.00

Theatre Trent

3.00

International Scholarship Fund

5.00

Trent Annual

18.00

International Student Association

2.00

Trent Child Care

2.00

Journal of Undergraduate Studies *

2.04

Trent Film Society

3.00

KWIC *

5.00

Trent Music Society

2.50

OPIRG *

9.00

Trent Nature Areas *

2.00

Organic Gardens

1.50

Trent Pubs *

3.00

OXFAM *

3.00

Trent Queer Collective *

1.50

Peterborough Coalition Against Poverty

1.00

Trent Radio

15.00

Seasoned Spoon Café *

2.81

Women’s Centre

4.85

Sexual Violence Support

3.00

W.U.S.C.

3.79

 

 

 

 

 

 

Total

$ 461.67

* These organizations provide refunds upon request.
**        Students may opt out and receive refunds from the TCSA Health Benefits Office with proof of alternative coverage. Returning students who have opted out or new/transfer students intending to opt out of the TCSA Health Plan and/or Dental Plan must still submit payment of these fees to Trent University. Refunds will be issued through TCSA after registration status has been confirmed.

TRENT/FLEMING NURSING PROGRAM FEES (subject to change in 2009–2010)
Trent/Fleming Nursing program students pay ancillary fees and student association fees as listed below:

Ancillary Fees

Alumni

23.00

Athletics

78.77

Athletics Expansion

50.00

Campus Card

9.00

CNSA Membership

5.00

College Fee

220.50

Convocation

14.79

Information Technology

134.00

PS & WC Membership

156.00

Student Health

23.75

Criminal Record Check

36.00

Transportation

200.00

 

 

Total

$ 950.81

 

 

ID Card for Placements (new students only)

8.00

Introductory Seminar Week (new students only)

50.00

 

 

Total

$ 1008.81

Student Association Fees


Absynthe Newspaper *

2.00

Shinerama

0.25

Arthur

4.75

Student Assoc. Activity – SSFC

47.50

Athletics – SSFC

35.00

Student Facility

12.26

Building Fund – SSFC

25.00

Sustainable Trent

1.00

Can. Fed of Students

7.80

TCSA

12.93

Can. Fed of Students – Ont.

6.50

TCSA Dental Plan **

112.00

College Cabinet/Council Fees

6.38

TCSA Health Plan **

150.00

College Pubs

1.00

Theatre Trent

1.50

Emergency First Response

2.63

Trent Annual

9.00

Frontier College at Trent *

1.00

Trent Child Care

1.00

International Scholarships

2.50

Trent CSA Club Funding Levy

2.00

International Student Association

1.00

Trent Film Society

1.50

Journal of Undergraduate Studies *

1.02

Trent Music Society

1.25

KWIC *

2.50

Trent Nature Areas *

1.00

O.P.I.R.G. *

4.50

Trent Pubs *

1.50

Organic Gardens

0.75

Trent Queer Collective *

0.75

OXFAM *

1.50

Trent Radio

7.50

Peterborough Coalition Against Poverty

0.50

Women’s Centre

2.43

Seasoned Spoon Café *

1.41

W.U.S.C.

1.90

Sexual Violence Support

1.50

 

 

 

 

 

 

 

 

Total

$ 476.51

* These organizations provide refunds upon request.
**   Students may opt out and receive refunds from the TCSA Health Benefits Office with proof of alternative coverage. Returning students who have opted out or new/transfer students intending to opt out of the TCSA Health Plan and/or Dental Plan must still submit payment of these fees to Trent University. Refunds will be issued through TCSA after registration status has been confirmed.

TRENT SCHOOL OF EDUCATION PROGRAM FEES (subject to change in 2009–2010)
    Transportation fee of $200.00 (subject to change in 2009–2010) is optional.
Full-time School of Education students pay ancillary fees and student association fees as listed below:

Ancillary Fees


Athletics

157.53

Athletics Expansion

50.00

Campus Card

9.00

College Fee

220.50

Convocation

14.79

Student Health

47.50

 

 

Total

$499.32

Student Association Fees


Absynthe Newspaper *

4.00

Shinerama

0.50

Arthur

9.50

Student Facility

24.52

Can. Fed of Students

7.80

Sustainable Trent

2.00

Can. Fed of Students – Ont.

6.50

TCSA

25.86

College Cabinet/Council Fees

12.75

TCSA Club Funding

4.00

College Pubs

2.00

TCSA Dental Plan **

112.00

Emergency First Response

5.25

TCSA Health Plan **

150.00

Frontier College at Trent *

2.00

Theatre Trent

3.00

International Scholarships

5.00

Trent Annual

18.00

International Student Assoc.

2.00

 Trent Child Care

2.00

Journal of Undergraduate Studies *

2.04

Trent Film Society

3.00

KWIC *

5.00

Trent Music Society

2.50

O.P.I.R.G. *

9.00

Trent Nature Areas *

2.00

Organic Gardens

1.50

Trent Pubs *

3.00

OXFAM *

3.00

Trent Queer Collective *

1.50

Peterborough Coalition Against Poverty

1.00

Trent Radio

15.00

Seasoned Spoon Café *

2.81

Women’s Centre

4.85

Sexual Violence Support

3.00

W.U.S.C.

3.79

 

 

 

 

 

 

Total

$ 461.67

* These organizations provide refunds upon request.
** Students may opt out and receive refunds from the TCSA Health Benefits Office with proof of alternative coverage. Returning students who have opted out or new/transfer students intending to opt out of the TCSA Health Plan and/or Dental Plan must still submit payment of these fees to Trent University. Refunds will be issued through TCSA after registration status has been confirmed.

Part-time School of Education Students pay ancillary fees and student association fees as listed below:

Ancillary Fees


Athletics

78.77

Campus Card

9.00

College Fee

110.25

Convocation

7.40

Student Health

23.75

Total

$ 229.17

Student Association Fees – same as full time education students – see above

Addresses for Student Accounts Purposes
It is the student’s responsibility to ensure the University has a valid mailing address for student fee purposes. If students change their address on myTrent, all mailings will be distributed to this address. If students wish to change the address of their permanent residence, they must advise the Student Accounts Office using the address change form at: www.trentu.ca/admin/finance/students/students.htm. If students do not provide their address on the web, all Student Accounts mailings will be directed to their home address.

Health Insurance for International Students
Effective July 1, 1994, the Ontario Government ruled that international students and their dependents who are temporary residents of Ontario will no longer be eligible for coverage under the Ontario Health Insurance Plan (OHIP). Therefore, international students are required to purchase basic health insurance coverage to register for their courses at Trent University. Private coverage with Sun Life has been arranged through a joint initiative of the Council of Ontario Universities and the universities. A compulsory health insurance fee, payable in full with the fee payment, must be paid to Trent University by all international students to provide this health insurance coverage. In 2008–2009 the health insurance fee was $756.00 for single coverage. Coverage is also available for dependents.

Auditing Courses (subject to change in 2009–2010)
Any persons who wish to audit courses pay 50% of the regular tuition fee for regular credit courses. Auditing students do not pay ancillary fees.

Senior Citizens (subject to change in 2009–2010)
Persons 65 years and older pay full fees. Seniors in financial need may apply for a student bursary with the Student Financial Aid Office. Seniors auditing a course pay only $200 per course.       

Other Fees (subject to change in 2009–2010)
    Additional fees (subject to change in 2009–2010). (GST will be added where applicable):

Academic appeal of final grades $ 25.00
Additional parking permit/replacement   50.00
Application for part-time students 50.00
Application for re-admission  50.00
Assessment letter 5.00
Athletics – locker rental:
Full locker per month 4.25
Part locker per month 2.25
Degree replacement   50.00
Document lamination (per page) 2.00
Fax Services  10.00
Fee deferment application 35.00
Fee payment instalment fee   60.00
Financial appeals 25.00
Financial penalty for registration in a completed course at end of term 200.00
Foreign University placement 200.00
Late convocation application fee 25.00
Late course additions – per course 25.00
Trent International Program: exchange application 200.00
Late payment (payments made past financial deadlines for each session) 75.00
Late payment of parking fines 20.00
Late registration fee:
Full-time students:  
before July 31  100.00
after July 31 200.00
Part-time students:  
before July 31 50.00
after July 31 100.00
New/re-admit students:  
after deadline (full-time) 100.00
after deadline (part-time) 50.00
Letter of Permission for courses at other Universities 50.00
Library fines for overdue books and lost material various
Microfilming fee 37.00
Parking permits for the academic year
red 338.60
blue 238.00
green 66.00
Replacement of bus pass:
Fall session prorated schedule
Winter session prorated schedule
Replacement of library card (external borrower) 5.00
Replacement of lock 200.00
Replacement of mail box key 25.00
Replacement of residence key 100.00
Replacement of student I.D. card 40.00
Replacement of tax tuition form:
current session 8.00
previous session 18.50
Returned cheque fee 40.00
Short-term loan application 10.00
Special Financial Letters 10.00
Thesis binding fee 13.00
TIP camp activity fee 195.00
Transcripts – per copy:
normal service 10.00
24 hour service 25.00
Vehicle licence search 25.00
Verification of registration 5.00
Withdrawal from the University before start of classes:
Academic Year-September to April  
Full-time students tuition forfeiture 300.00
Part-time students tuition forfeiture 100.00
Summer Session – May to August 70.00
Year Abroad program Fees (non-refundable):
Ecuador 3,500.00
France 1,200.00
Germany 1,100.00
Ghana 3,500.00
Spain 1,500.00
Thailand 3,400.00

Additional fees may be assessed directly by some departments for courses involving laboratory or field work or for course material. Some of these fees may be refundable. Additional fees are also charged to students who participate in one of the University’s Year Abroad programs. Academic departments will provide detailed information on request.

Trent University and Fleming College
Trent University and Fleming College offer a number of programs on a joint basis. The fee structure for the courses taken under these joint programs at Trent University may differ slightly from the regular fee structure. The University’s Student Financial Services Office will be able to provide more information about the fees charged by the University. See also Joint Programs with Fleming College (link).

Textbooks
The cost of books and materials varies according to individual course requirements, with those for science courses tending to be more expensive than those for arts courses. On the average, full-time students should be prepared to spend approximately $1000 a year for books. Both new and used textbooks are available from the Trent University Bookstore. The Bookstore accepts MasterCard and Visa. The Bookstore provides limited refunds of textbook purchases. Students are expected to familiarize themselves with the Bookstore’s textbook refund policies.

Withdrawal from the University and Refund of Fees
    For the refund/withdrawal schedule, see the schedule below and on the web at www.trentu.ca/admin/finance/students/students.htm. Fees are assessed for the academic year September to April and not on a semester basis. Students electing to pay on an instalment basis may still be responsible for fees in January depending on the date of the withdrawal and the terms of the courses from which a withdrawal is processed.
    When students register for courses they accept financial responsibility for fees associated with the registration. If proper withdrawal procedures are not followed, students will be charged for the registered courses and will be responsible for remitting the fees to the University. Students considering withdrawing from the institution should discuss academic and financial consequences with their academic advisors and Student Accounts. If students are funded by OSAP, they should contact Financial Aid to understand the consequences of withdrawing on their student loans.
        Ancillary fees are not refundable unless otherwise indicated.
        Tuition fees are refundable only if students have followed official procedures for withdrawal from the University. Students must obtain a Withdrawal Form from the Office of the Registrar. They are then required to meet with the Manager, Operations in the Office of the Registrar and have the form completed with student card attached. The Student Accounts Office will not process a refund until it has received the student’s identification card and Withdrawal Form. Students should contact the Office of the Registrar for further details.

Tuition Fees Refund Schedule (subject to change without notice)

    Advance tuition payments are forfeited if complete withdrawal occurs on or before September 25, 2009. $300 for full-time students and $100 for part-time students.

    Fall/Winter courses 2009–2010 (per credit)
    Period start and end date   Tuition and Ancillary
    Sept. 14   Sept. 25              Advance tuition payment is forfeited – balance of paid fees refunded
    Sept 26    Oct. 16               60% refund of tuition           
    Oct 17      Nov 06               40% refund of tuition           
    after Nov 06                       no refund on full courses

    Half courses – Fall (per credit)
    Period start and end date   Tuition and Ancillary
    Sept. 14   Sept. 25              tuition forfeiture – balance of paid fees refunded 
    after Sep 25                        no refund on Fall half courses

    Half courses – Winter (per credit)
    Period start and end date   Tuition
    Jan 04 – Jan 29                   tuition forfeiture – balance of paid fees refunded 
    after Jan 29                         no refund on Winter half courses

  • Student Association fees are non-refundable after September 25, 2009.
  • Student Organization levies are non-refundable after September 25, 2009 on fall and fall/winter credits
  • For students billed on a per-credit basis, for winter credits, student association and student organization levies are non-refundable after the start of term.
  • The amount of the refund depends on the amount refundable and the amount paid
  • This refund schedule applies to students paying on a per-credit basis. Students paying full-time fees who drop credits but still carry a full-time load do not receive any refund unless the student changes/drops from full-time to part-time status (and the drop period for the credit falls within the refund schedule dates) or completely withdraws from the University. If a full-time student withdraws before September 25, 2009, only the tuition forfeiture is payable.

Campus Card
  The campus card is issued to financially eligible students at the beginning of the term for which they have completed registration. To be financially eligible, a student must have satisfied minimum payment requirements. Students completing registration for the winter term only may receive their campus card no earlier than the beginning of January.

2009 Summer Tuition Fees Refund Schedule (subject to change in 2009–2010)
The refund schedule for Summer 2009 will be posted at www.trentu.ca/admin/finance/ students/students.htm once the timing of the summer terms is approved.
    A withdrawal fee of $70.00 is applicable for full withdrawals before the start of summer session.
    Student Government fees are non-refundable after first day of summer session terms.
    Summer students can switch credits taken in the same term with no penalty – as long as courses are dropped/added on same day. Half-credit courses must replace half-credit courses and full-credit courses must replace full-credit courses; all changed courses must be taken in the same location (e.g., either Peterborough or Oshawa).

Dropping Courses
    Full-time Peterborough students who drop courses but retain a course load of at least 3.5 credits are still considered full-time and do not receive a refund for the dropped courses.
        Full-time Oshawa students who drop courses will receive a tuition rebate only to their student account, prorated according to the course drop dates. There will be no proportionate refund of any ancillary or student association/organization fees.
    Students changing from full-time Peterborough to part-time (i.e., fewer than 3.5 courses) are allowed to do so without financial penalties until September 25, 2009. After September 25, credits to student accounts will be prorated refunds in tuition fees based on the date courses are dropped. There will be no proportionate refund of any of the ancillary fees or student association/organization fees.

Refunds
    A refund table has been provided above which outlines the percentages at certain dates during the academic year at which the fee refunds are calculated for full withdrawal from the University or for a course withdrawal by a part-time student. The actual amount of refund will depend on the amount of fees actually paid. The table assumes that all fees are paid. Student Association and Organization Fees are not refundable by the University. Students withdrawing and receiving a refund will have the refund processed within 45 days of the withdrawal date. Refunds for continuing students who drop courses will not be issued during the Fall/Winter session until after the last date to register in Winter courses (January 29, 2010).
    Refunds of overpayments on accounts will not be processed unless 100% of all fees for the academic session have been paid. Refunds to students registered for the 2009 academic year will not be considered until October 2009 and are processed in the order that the requests are received.
    Refunds are issued by cheque and will be sent by mail to the address on file for the student.

Financial Appeals
    Students accept financial responsibility for fees associated with all registered courses at the time they complete registration. Students wishing to submit a financial appeal because of rare or exceptional circumstances which led to the dropping of courses or full withdrawal may do so in writing for a fee of $25.00. The financial appeal should be submitted to the Supervisor of Accounting Operations. Exceptional circumstances are those which would have been impossible for the student to predict at the time of registering in a course, such as a serious illness diagnosed after the start of term. Such cases must be completely documented. Financial appeals will not be considered when conditions/circumstances existed at the time of registration. Failure to plan for personal and educational commitments is not a basis for a financial appeal. The fee must be submitted with the appeal. Financial appeals will only be considered in writing with supporting documentation from the student. If the financial appeal is successful, the $25.00 will be refunded. A successful academic appeal does not mean a student has the grounds for a successful financial appeal. Written documentation should include references from any sources which can substantiate a student’s personal situation. Students will be notified of the decision in writing within 45 days of submission. The last date for submission of a financial appeal for an academic term is the end of the first month after the end of term relevant to the dropped course for which the appeal is submitted. An academic appeal is to remove courses from transcripts or to have grades adjusted and is not the same as a financial appeal. A financial appeal will affect a student’s account balance. If account balances remain unpaid, transcripts will not be released.

Unpaid Student Accounts
Students who have not paid their accounts in full will not be permitted to register for the next session. Access to myTrent will be restricted and grades and transcripts will not be released until the financial obligations have been fully settled.
    Unpaid accounts of students who are no longer registered with the University will be placed with a collection agency and the students will be unable to register for any further courses until the outstanding balance has been paid.

Confidentiality of Student Fee Information
The handling of all personal information by the University is governed by the Freedom of Information and Protection of Privacy Act. All information regarding student fees is treated as confidential and will normally only be released to individual students. In cases where sponsoring government and private agencies and organizations or individuals are paying fees on the student’s behalf, the student may wish to waive the right of privacy and allow the University to release information about the status of fees to avoid any interruption in payment. To ensure that the necessary fee information is available to sponsoring agencies, etc., students must sign and return a release waiver. The Consent for Release of Fee Information can be found on the Student Accounts Home Page at www.trentu.ca/admin/finance/students/students.htm and is to be forwarded to the Student Accounts Office. The waiver of confidentiality will remain in effect until Student Accounts receives a written and signed request to terminate the waiver currently on file.

Schedule of Fees
To assist new students in their financial planning, a fee schedule, based on 2008–2009 rates, is included. The actual fees for the 2009–2010 academic year will not be available until March or April 2009 after they have been approved by the University’s Board of Governors. Approved fees will be posted on the Student Accounts web page. Continuing registered students may use the Fee Calculator on myTrent

New Full-time Student Fees (subject to change in 2009–2010)
                                                                                   Full-time                      Full-time
                                                                                  Domestic                    International

            Ancillary                                                            749.32                         749.32
        Course tuition                                                    4,774.33                     13098.99
        Foreign Health Insurance Plan (UHIP)                      0.00                        756.00
            Student levies                                                   461.67                        461.67
        TIP Camp                                                                                                  195.00
                                                                                  _________                    _________       
            Total                                                           $ 5,985.32                    $ 15,260.98       

New Trent/Fleming Nursing Program Fees (subject to change in 2009–2010)
            Ancillary                                                         1,008.81
            Course tuition                                                 4,774.33
        Student levies                                                    476.51                                              
                                                                                _________                                     
            Total                                                            $6,259.65                                              

        If paid by instalment:                  Full-time            Full-time            Full-time
                                                             Domestic         International     Nursing-Domestic
        First instalment                           $3,855.86          $9,801.67          $4,045.99                            
        Second Instalment                      $2,189.46          $5,519.31          $2,273.66

  • International students pay an additional $8,324.66 (2008–2009 rate) in tuition fees. International students also pay $756.00 (2008–2009 rate) for health insurance with their fee payment. Health insurance coverage is compulsory. Without this additional payment, registration will not be complete.
  • New full-time students pay an additional $50.00 (2008–2009 rate) Introductory Seminar Fee with their fee payment (not included in the above). This fee is non-refundable.
  • The first instalment includes a $60.00 instalment fee. This fee is non-refundable.
  • Students who do not meet the January 15, 2010 second instalment deadline will be charged a $75.00 late payment fee.
  • There may be additional fees for field trips and course material in certain courses.