Text Only Page

Organizational Structure & Directory of Records

Trent University aspires to be Canada’s outstanding small university, known for its commitment to liberal undergraduate education in the humanities, social sciences and natural sciences and to the centrality of the individual student. Within a collegial setting the University offers undergraduate and graduate programs, both traditional and inter-disciplinary, which seek to advance learning through the creative interaction of teaching and research of the highest quality.  Unless otherwise noted, the information necessary to administer programs and activities of Trent University is collected under the authority of Section 18 (3) (c) of the Trent University Act and records are kept in the offices of the listed department.  Please refer to the Dean's Office and Human Resources listings for a description of documents that may be included in departmental personnel files.

Administrative Units

Academic Departments:

A description of the courses of study offered by Trent University’s academic departments and programs can be found in the current issue of the Academic Calendar, available in the Bata Library and on the website.

RECORDS

Arts & Science:

Trent University’s Faculty of Arts and Science is divided into nineteen single discipline undergraduate departments and programs, eight interdisciplinary undergraduate programs, and eleven graduate departments and programs. These programs are described in detail in the academic calendar, available in the Bata Library and on the academic calendar webpage.

The Office of the Dean of Arts and Science is responsible for the coordination and support of Trent University’s undergraduate academic departments and programs, and the appointment and career development of its faculty members. Visit the Dean's website.

RECORDS

 

College Offices:

Trent’s five residential Colleges house offices for faculty and academic departments, student groups, and administrative departments. College Offices provide administrative support for college activities and services, including Introductory Seminar Week (ISW), Senior Tutors, and college events. For more information, visit the colleges' website.

RECORDS

Financial Services:

The Department of Financial Services processes cash receipts for students and other University departments as well as payments for good and services for the University community. Student billing and refunds are processed based on registration information as contained in the University Colleague financial system. The University budgets and capital projects are managed from the Financial Services offices. For more information, vist the Financial Services' website.

RECORDS

Graduate Studies:

The Office of Graduate Studies is responsible for the administration of graduate degree programs offered at Trent University, the admission and registration of graduate students, as well as the management of scholarship and awards for graduate students. The Graduate Studies Committee is a standing committee of Senate and consists of members of faculty, Graduate Program Directors and graduate students from various disciplines, and reviews matters of education policy and planning for graduate students. For more information, visit the Graduate Studies' website.

RECORDS

Human Resources:

The Human Resources department is responsible for the administration of employment, payroll, benefits and pension, health and safety, staff training, and labour relations functions. For more information, visit the Human Resources website.

RECORDS

Human Rights Office:

The Human Rights Advisor provides confidential advice to individuals who feel that they may have a rights-related problem under the Policy on Discrimination and Harassment and/or who wish to discuss possible options for resolution. For more information, please go to the website.

RECORDS

Information Technology:

Information Technology is responsible for enterprise computing services and support, staff and student desktop computers, University telecommunications and instructional technology service and support. I.T. builds and manages all University network facilities, including connections to external networks, which include the Internet, ORION, and the Public Switched Telephone Network (PTSN). For more information, visit the IT website.

RECORDS

Institutional Research and Planning:

The Office of Institutional Research and Planning is responsible for research and policy support in the areas of strategic planning, database management, enrolment and market research, survey research and design, and the reporting of Trent University information to external agencies such as the Ministry of Training, Colleges and Universities, Council of Ontario Universities and Statistics Canada. For more information, visit the IRP website.

RECORDS

International Program:

The Trent International Program (TIP) provides programs and services to both domestic and international Trent students. The office is responsible for Trent’s study abroad programs, and provides support for international students studying at Trent. For more information, visit the TIP website.

RECORDS

Library Services:

Library Services is responsible for the following services: Archives & Special Collections; Borrowing & Circulation; Government Publications; Interlibrary Loans; Maps, Data, Government nformation Centre; and Reserves. For more information, visit library services' website.

RECORDS

Marketing & Communications:

This office is responsible for government relations; internal and external communications (through printed material, the Web and intranet); issues and reputation management; media relations; and the overall image and messaging of the University. For more information, visit the Marketing & Communications website.

RECORDS

Part-Time Studies (Julian Blackburn College):

Julian Blackburn College provides academic support to part-time students in Peterborough and all students in Oshawa. It is responsible for academic programming for Summer courses in Peterborough and for all programming in Oshawa. In addition, the Continuing Education program shares office space and staff resources with JBC and is considered an integral part of the college. For more information, visit the JBC website.

RECORDS

Physical Resources Department:

The Department of Physical Resources is charged with the long and short term maintenance and repair at Trent University, including all buildings, furniture, equipment, building fabrication, landscaping, and snow removal.  The Physical Resources Department oversees the functioning of the following areas: Facilities Maintenance; Mechanical Electrical Maintenance; Caretaking; Grounds; Waste Management; Capital Project Management; Mailroom; Administration; and the Powerhouse.  For more information, visit the PRD website.

RECORDS

President’s Office:

The Office of the President provides support for the President and Vice-Chancellor who is the chief executive officer of the institution. It coordinates the President's schedule and meetings and provides support to presidential advisory committees. For more information, visit the President's Office website.

RECORDS

Registrar:

The Office of the Registrar is responsible for recruitment of new undergraduate domestic students, admission of new undergraduate domestic and international students, and registration of new and continuing students. The Registrar’s Office processes transfer credits, maintains the official student academic records, and evaluates undergraduate degree eligibility. The office is responsible for student financial aid applications, the awarding of scholarships, bursaries, and some prizes, academic timetabling, reporting of enrolment data, and the implementation of systems such as scheduling software. For more information, visit theRegistrar's website.

RECORDS

Research:

The Office of Research is responsible for the research enterprise at Trent University including the day-to-day administration of research grants, agreements, contracts, memoranda of understandings, international collaborative research networks, honorary research appointments, certifications and matters of compliance, statistical and institutional reporting, and research personnel. For more information, visit the Office of Research's website.

RECORDS

Risk Management:

The Risk Management Department is responsible to protect persons and property at Trent University through the provision of policies, programs and services including Campus Security, Health and Safety, Access Control (Locksmiths), Emergency Preparedness and Response, the University Insurance Program, Risk Management, Walkhome and Trent University Emergency First Response.  The department also provides, maintains, enforces and administers the University’s parking program.  For more information, visit the Risk Management website.

RECORDS

Science:

The Office of the Associate Dean of Science supports science teaching and research, and related committees, and manages Science Support staff. The office also provides support for the operation of the Peterborough Regional Science Fair.

RECORDS

Student Affairs Office :

The Office of Student Affairs provides administrative support to the following departments: Academic Skills; Athletics; Housing; Disability Services; Religious Affairs; Conference Services; Health Services; Food Services; Career Centre; and Counselling. Student Affairs also coordinates campus programs, Introductory Seminar Week, and Parent Orientation. For more information, visit the Student Affairs website.

RECORDS

Undergraduate Studies:

The Associate Dean of Undergraduate Studies coordinates activities relating to academic advising and to teaching and learning at Trent University, including the activities of the Instructional Development Centre. The Associate Dean supervises the Senior Tutors of the five residential colleges, the Coordinator of the Instructional Development Centre, and the Director, Post-Secondary Partnerships, Distance Education and Curriculum Development; chairs the Teaching & Learning Support Committee, the Technology for Teaching & Learning Committee, the Academic Advising Committee, the Undergraduate Studies Committee and the Committee on Undergraduate Petitions. The Associate Dean administers the Academic Innovation Fund through the Advisory Board of the Instructional Development Centre and is responsible for the administration of Trent University’s academic dishonesty policy.

RECORDS

University Secretariat:

The University Secretariat provides the governing bodies of the University with administrative services, research and analysis, and general support. The office manages the senior academic appeals process and supports presidential searches. The Secretariat provides information and advice on Senate and Board of Governors policies, procedures, precedents and records and administers access/privacy matters. For more information, visit the Secretariat website.

RECORDS

Vice President (Academic) & Provost:

The Vice President (Academic) & Provost oversees the administration of all academic and academic support programs and services, research and student services. For more information, visit the VP (Academic) website.

RECORDS

Vice President (Administration):

The Vice-President (Administration) oversees the management of a variety of administrative and operational services, including Human Resources, Physical Resources, Financial Services, IT and Institutional Research and Planning. For more information, visit the VP (Administration) website.

RECORDS

Vice President (External Relations & Advancement):

External Relations and Advancement is responsible for fundraising activities, alumni relations, promotion of the University through government relations and activities of the Communications Department (see separate listing). Please visit the Vice President (External Relations & Advancement) website for more information.

RECORDS

Vice President (Research, International and Strategic & Enrolment):

The office of the Vice-President (Research, International and Enrolment)

iintegrates many University departments: The Office of Research, Office of the Registrar, Office of Student Affairs, Trent's Colleges, the Trent International Program, and the Journal of Canadian Studies. Please visit the website for more information.

RECORDS

 

HEAD OF INSTITUTION

President and Vice-Chancellor

1600 West Bank Drive

Peterborough, ON K9J 7B8

Access & Privacy Office

Requests should be directed to:

Access/Privacy Coordinator

Bata Library, Suite 108

1600 West Bank Drive

Peterborough, ON K9J 7B8

 

Information on the University’s programs and services is maintained on the University website.  Hard copies of key documents including the University calendar, view book and annual report are available in the reference section of the Bata Library.