Registration Procedures
Fall/Winter Session – Continuing Students (Full- and Part-time)
Students normally register for Fall/Winter courses in May and June before the session. Students may register on myAcademic Record, with their entrance to the system governed by the number of credits completed by the end of the previous Fall/Winter session. Students who know that they will be unable to access myAcademic Record from a remote location may fill out a course preference form available through the Office of the Registrar which will be due before the end of May. Students will list the courses they wish to register in, and then the student will be registered by a staff member when the student would have normally had access to myAcademic Record.
Fall/Winter courses are offered in both Peterborough and Oshawa; locations of the courses are listed in the academic timetable.
Summer Session – Continuing Students (Full- and Part-time)
Students normally register for Summer session courses in March through myTrent. Summer session courses are offered in both Peterborough and Oshawa. Details are available on the Julian Blackburn College web site, at www.trentu.ca/jbc.
Registration – Students New to Trent University
Students who have not previously attended a university or college are encouraged to attend a New Student Orientation session in July or August. This will be an opportunity for students and parents to obtain more information about Trent University and for students to register in courses. Transfer and re-admit students will be provided with information on how to register as soon as they accept their offer of admission and are encouraged to register as early as possible.
Introductory Seminar Week (the week before the start of classes in September) is designed to provide students with an introduction to student life at Trent, and an opportunity to explore and gain a clear understanding of their academic options. New students arrive at the colleges on the first Monday of September (Labour Day), and on Tuesday meet with their academic advisers to discuss program options. From Tuesday through Thursday, students attend introductory lectures and information sessions which are designed to help them confirm their course choices. During this time students may also resolve outstanding fee issues and acquire their photo ID student cards.
New Part-time Students
Students new to university study, as well as transfer and readmit students, will be provided with instructions on how to register using the web-based registration system.
Students are required to finalize their course selection and submit any changes by the published due date.
Official registration
Official registration is complete when the student has registered and forwarded the appropriate fee payment (or evidence of external financial support) to Financial Services. Failure to complete this requirement by the University’s published fee payment deadline will result in cancellation of all registration in courses and college residence assignments.
Students who have had their registration cancelled and wish to continue their studies must contact the Office of the Registrar for details on how to proceed with registration. Payment of fees or deposits related to tuition or residence, does not excuse a student from compliance with deadlines or other procedures related to registration. Attending courses does not constitute official registration; students are required to register in courses using myAcademic Record and to submit the appropriate tuition fees by the required due date. Students who have not registered by the due date will not receive a mark for the work completed and will not receive credit for the course.
Please refer to the Registration Notes for Continuing Students and Academic Advisers and also to the Fees section of the Calendar under “Ineligibility to Return for Financial Reasons” for further details about the registration process for continuing students.
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Changing from Part-time to Full-time Studies
Continuing part-time students who wish to transfer to full-time status for the next Fall/Winter session must submit a request via myTrent by the required date. The Office of the Registrar considers all applications following review of final marks in May. Notifications are mailed to students in mid-June. The minimum requirements to transfer to full-time studies include a current academic status of “good standing” and a cumulative average of 65% or higher over three or more successfully completed credits. Students placed on probation will not be considered for admission or re-admission to the full-time program.
Possession of the minimum requirements does not guarantee admission to full-time studies.
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Changes, Withdrawals, Refunds
Once a student has registered in a course, a grade will be assigned for that course unless the student withdraws from the course before the published deadline for withdrawal. The deadlines for dropping, adding and withdrawing from courses are listed in the University Diary near the front of this Calendar. Students may be de-registered from courses where the prerequisite standing has not been achieved.
Changes to Registration
Students wishing to drop or add courses must do so before the drop and add deadline. Students who are unable to register using myAcademic Record, must obtain approval from the department and submit a Course Drop/Add form to the Office of the Registrar by the due date. These forms are obtained at the department Office (for the course(s) in which the student wishes to enroll).
Withdrawal from the University
Students wishing to withdraw from the University must fill out a Withdrawal Form, available at the Office of the Registrar or through their College Office. Students are encouraged to discuss their decision with an administrative staff person (University Registrar, Assistant Registrar, Operations or Systems Managers, College Head, or Senior Tutor). Students will not be considered withdrawn, and any refunding of fees will not occur, until the Withdrawal Form and Trent student ID card have been received at the Office of the Registrar. Resident students will not be considered to be withdrawn from the University until their residence keys and Trent student card have been returned to the Office of Student Affairs.
Students who have questions about the procedures and regulatory implications of withdrawal from the University may contact the Office of the Registrar.
Refunds
Please refer to the Fees section of this Calendar (p. 270) for refund policy and schedule.
Late Withdrawal from Courses and from the University
“Late withdrawal” is withdrawal from courses, or from the University, after the applicable deadline as listed in the University Diary, printed near the front of this Calendar.
Students must petition for late withdrawal through the Senior Tutor of their college. Petitions are considered by the Committee on Undergraduate Standings & Petitions (CUSP).
Students Required to Reduce Course Load to Part-time Studies
Students who have dropped to a part-time course load, and whose status is probation at the completion of the Fall/Winter session, will be restricted to a part-time course load.
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