Donating Papers to Trent University Archives

Trent University has developed its important collection of archival resource materials through the generosity of many donors including individuals, institutions and associations. In order to preserve the integrity and coherence of our holdings, we follow a written policy mandate and require donors to agree to the terms and conditions of our gift form (printed below). Papers are accepted into our collection after prior agreement between donor and archives. If the donor believes their papers to have a financial value of more than $1,000.00, an external appraisal for income tax purposes is legally required. It is the responsibility of the donor to arrange and pay for this evaluation. Otherwise, an in-house evaluation will be conducted. For our part, Trent University Archives arranges, permanently preserves and makes available to researchers, such materials as are accepted into our care. Members of the faculty who are interested in donating their personal or research papers should see the specific information on the procedure to be followed.

More detailed information regarding donations can be found here.

Monetary Donations to Trent University Archives

Monetary donations to Trent University Archives are most welcome. Please contact the Trent University External Relations and Advancement Office for details.

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GIFT FORM

I hereby convey to Trent University Archives as an unrestricted gift the materials described below and transfer to the University legal title, copyright, and literary rights.

Trent University Archives:

(a) will maintain materials donated of lasting historical value according to archival procedures;

(b) will make available to the public all materials donated for research purposes. Permission to reproduce these materials will rest with the Archives. If access is to be restricted, it must be agreed to at the time of donation;

(c) Trent University Archives may retain, loan, display or dispose of such materials in such manner as is in the best interests of the University.

Description

Restrictions (if any):

Date:

Name of Donor:

Address:

E-Mail Address:

Telephone:

I understand that if a tax receipt is issued for the donation, it will be for the fair market value of the materials retained as established by the University Archivist. I request an evaluation of my donation, and an official receipt issued for income tax deduction:

Yes__________   No__________