Regulations on Borrowing Reserves

The Reserve Collection is a closed-stack collection of readings which have been assigned for the current academic year. The Reserve Collection is available to faculty, staff, and students of Trent University.

How to Borrow

To borrow a Reserve item, bring your library card and the call number of the item desired to the Circulation/Reserve Desk. The Desk staff will bring the item to you. A valid Library card must be presented at each transaction. Any material loaned out on a card is the responsibility of the card owner; do not loan your library card.

Call numbers for Reserve materials can be found using TOPCAT. See the Finding Reserves page for help.

Loan Period

There are two types of loan periods in Reserve: 3 hour and 2 day. Most items circulate for 3 hours and are for use in the Library only, but some books may be taken out for 2 days. The course instructor determines the loan period needed.

There are no renewals on Reserve items. At any one time, a borrower may have out 2 Reserve items.

Extended loans are permitted on Reserve items under exceptional circumstances only. Such requests are made to the Reserves Assistant during regular business hours.

Returning Reserve Material

All Reserve items are to be returned directly to the Reserve Desk during library hours. When the library is closed, they may be returned in the library drop box outside the main doors; these items will be processed as soon as possible after the library opens.

Holds

Holds may not be placed on Reserve items. Their short loan periods make holds impractical.

Overdue Fine Rates

Failure to return a Reserve item by its due date/time will result in an overdue fine. Reserve fine rates are higher than regular fines because this material is in high demand.

Reserve fines are $2.00 an hour per item. There is a maximum fine of $30.00 for books and $15.00 for reprints. Lost items are charged a replacement fee of $60.00 for books and $25.00 for reprints.

These rates apply to all items on Reserve at all times. Fines incurred are the responsibility of the registered borrower. Fines are paid at the Circulation Desk during operating hours.
 

Lost and Damaged Material

When library material becomes lost or damaged, it is costly and disruptive to the library and its borrowers. Replacement fees are therefore charged to the most recent borrower when problems are discovered. If you receive an item in a damaged state, you should report this when taking it out, to avoid being charged a fee.

Replacement fees cover the cost of replacing and/or processing lost or damaged items. Reprint folders returned with less than half of the article will be charge the full replacement fee. Photocopy charges to replace individual missing pages may also be passed along.
 

Change of Address

The Library should be notified immediately of any change of address, so that notices are sent to the correct location.

Finding Call Numbers for Reserve Materials

In order to pick up your reserve item, you will first need to look up the call number in TOPCAT. There are two methods that you can use.

Finding Call Numbers by Title

In the Library Catalogue, select Title. Enter the title of the reserve item. The item will appear with a location of "Reserve Desk". Write down the call number and bring it to the Reserve Desk.

Finding Call Numbers by Course or Instructor

Select "Reserves" from the TOPCAT menu and enter the course code or the instructor's last name. This will provide you with a list of everything on Reserve for that course and instructor.

For more information on finding Reserve readings in TOPCAT, go to our tutorial on searching TOPCAT.

General

General Borrower Regulations regarding library cards and privileges apply. Please consult the Borrowing Regulations information sheet for details.

Contact Us

For additional information on Reserve borrowing regulations and loan periods, contact the or telephone 705-748-1011 ext. 7423 during regular office hours.

For details on the addition and removal of Reserve material, contact the Reserve Office.

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Last Modified: January 12, 2011
Maintained by , Thomas J. Bata Library.