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Trent Art Collection
Presidential Advisory Committee
Policy Statement
The Trent Art Collection
Presidential Advisory Committee (TACPAC) will advise on matters
relating to the Trent University Art Collection (TUAC). TACPAC will be
responsible for the acceptance and management of artworks at Trent University, and will take into account the physical care
and placement of artworks, as well as the associated legal and
financial considerations. The University President will be responsible
for the deposition of funds for the TUAC and the University Archivist
will have signing authority over funds, including endowed monies which
have been designated for support of the TUAC. TACPAC members will be
appointed by the University President and normally will include three
faculty and the secretary or designate of the Trent University
Foundation.
Only works of art (including
paintings, drawings, sculptures, prints, photographs, textiles, and
other media accepted by TACPAC and thus potentially covered by
university insurance) will form TUAC. Works of art are generally
donated to Trent as donors see the institution as filling a
stewardship role as a custodian and protector of the academic and
cultural legacy of its community. This is a fiduciary responsibility
that the institution is legally and morally obliged to take very
seriously. If a tax receipt is issued for a donated work, it will be
issued by the University and must be done in accordance with the rules
and regulations set out by Revenue Canada. The acceptance of any donated work, or the
purchase of any work, must also be done in accordance with Canadian
copyright laws. To ensure that this is the case, all donations or
purchases are subject to the policies and procedures of TACPAC. As of
the acceptance of this policy by the President, TUAC includes works
previously inventoried, and all future additions to TUAC.
1.
Accepting New Works of Art
TACPAC considers a number of requirements essential for accepting
artwork into the TUAC. The requirements reflect criteria essential for
maintaining a manageable, relevant, and accessible art collection. The
meeting of any one requirement does not guarantee a piece will be
accepted into the collection.
1.1 Who can accept or
purchase art
No art will by accepted by Trent University except as part of TUAC pursuant to this policy.
TACPAC recognizes the desire and ability of bodies within Trent University to collect, purchase, and receive works of art.
A deed of gift or proof of purchase must be signed by the Chair of
TACPAC in order for a work to be included in the TUAC and receive the
care and protection that this status carries. TACPAC maintains the
right to refuse gifts or bequests. In exceptional circumstances the
President of the University may accept works of art into the TUAC.
1.2 Criteria for accepting
art
Significance
Works being considered for acceptance will normally meet at least one
of the following three criteria:
a work must contribute to the
academic mission of Trent University (see Appendix A for Trent University’s Mission Statement, Statement of Goals and
Institutional Goals), or reflect its history, development, environment,
or cultural life
or
a work must be of significance to
the city or region of Peterborough, Ontario
or
a work must be of significance to Canada
Quality
A work considered for acceptance into the collection should be of high
technical quality. In exceptional circumstances, a work may be
considered for acceptance based solely on its technical quality.
Donor/Vendor Conditions
TACPAC will only accept works that are donated or purchased without
condition. Loans, permanent or otherwise, will not be accepted.
Likewise, exhibition and deaccessioning conditions requested by the
donor/vendor outside the TUAC accessions policy shall not be agreed to
by TACPAC. Any such conditions will make a work ineligible for
acceptance into the collection.
Provenance and Authenticity
The provenance of a work should be supplied by the donor or vendor in
as much detail as possible. An image (photograph, slide, digital image)
that is readily transferable to the database is also desirable. TACPAC
will not accept any work it believes may have a questionable or
unethical history of ownership and will abide by UNESCO’s cultural
property guidelines as ratified by Canada on June 20, 1978.
Conservation
When accepting a work, consideration must be given to the University’s
ability to properly care for and safely exhibit the work. A work
requiring conservation or treatment will not be accepted unless funds
are secured at the time of accession for this specific purpose.
1.3 Completion of
Acceptance Procedure
Appraisals and Tax Receipts
It will be normal practice for the donor or vendor to provide a
professional appraisal of the proposed donation. Tax receipts will be
issued in accordance with the Development Office of Trent University
and the Income Tax Act of Canada in receipt of satisfactory
appraisal(s).
Deed of Gift &
Copyright Owner forms
A work will be officially considered part of the TUAC when proof of
purchase has been provided or a deed of gift form has been signed by
the Chair of TACPAC and the donor. The ability of Trent University to obtain reproduction and/or exhibition right
licenses may be a factor in determining whether TACPAC will accept a
donation.
Accessioning
All works accepted will be accessioned and information regarding new
accessions will be added to the TUAC database, and subsequently to the
TUAC web site.
Availability
TACPAC will provide for both intellectual and physical access to the
collection by making the collection as easily accessible to the public
as is consistent with the safety of individual works and for which
there are resources available.
2.
Deaccessioning Art
Deaccessioning works from the collection merits several considerations.
2.1 Who can deaccession
The President of the University will reserve the right to make final
judgement on whether a work of art may be deaccessioned, a decision
that will be taken following discussions with TACPAC, the appropriate
college and/or academic departments and programs and other interested
University groups and bodies. Groups or individuals outside the
University should also be consulted when their advice is seen pertinent
to the decision.
2.2 Considerations
Time line
Normally a work must have been part of the TUAC for a minimum of five
years before it may be considered for deaccessioning.
Alternate institutions
An earnest attempt must be made to secure a suitable alternative
institution to house a deaccessioned work, such as an art gallery,
museum, or other public art collection location. Individuals and
private collectors should only be sought if no other option is
available.
Funds received through
deaccessioning and/or insurance settlements
Funds received through deaccessioning of an artwork or through
insurance settlements resulting from theft will be allocated by the
President normally towards the care, maintenance and development of the
existing art collection.
Conservation Input
TACPAC will seek the advice of a conservator before disposing of any
work.
Care and Protection of
Works in TUAC
Except in the case of emergencies no work of art shall be moved or
re-hung without prior consultation with the Chair of TACPAC who will
have authority over these matters.
Approved:
Bonnie M. Patterson,
President & Vice-Chancellor
October 28, 2003
Trent University Mission Statement, Statement of Goals and Institutional
Goals Mission Statement
Trent University aspires to be Canada's outstanding small university known for its
commitment to liberal undergraduate education in the humanities, social
sciences and natural sciences and to the centrality of the individual
student. Within a collegial setting the University offers undergraduate
and graduate programs, both traditional and inter-disciplinary, which
seek to advance learning through the creative interaction of teaching
and research of the highest quality.
Statement of Goals
1.To create a teaching, learning,
research and living environment fundamentally committed to the
promotion of free inquiry and expression.
2.To offer a distinctive,
excellent and continually evolving teaching program that responds to
the needs of an increasingly diverse full and part-time student body.
3.To provide educational programs
which encourage students to think critically, creatively,
constructively and to communicate their ideas effectively, as well as
instilling a curiosity that engenders lifelong learning.
4.To sustain and enhance
opportunities for research and scholarly activity of the highest
standard.
5.To recognize and take advantage
of our relatively small size, flexibility and experience to foster
continually opportunities for creative interaction between academic
departments and programs, teaching and research, colleges and academic
activities and among our faculty, staff and students.
6.To develop, in the pursuit of
the advancement of learning, mutually beneficial partnerships and
linkages with universities, colleges, schools and other public and
private sector institutions and organizations, including our alumni.
7.To encourage intellectual and
cultural sensibility, adaptability, leadership, mutual respect, an
ethical conscience, global (or international) perspectives and
environmental sensitivity among all members of the Trent community.
Institutional Goals
1.Recruit and retain students from
within and beyond Canada who will benefit from Trent's programs and who will contribute to
university life.
2.Provide an appropriate range and
sequence of undergraduate courses and programs in the Humanities,
Social Sciences, Natural Sciences and interdisciplinary fields to
ensure a truly liberal education rooted in a strong institutional
commitment to undergraduate teaching.
3.Develop new opportunities for
small group teaching and individualized learning.
4.Create and sustain a range of
interdisciplinary graduate programs that will reinforce the goal of
liberal education, have linkages with our undergraduate departments and
programs and provide all faculty with graduate teaching and research
opportunities.
5.Employ and retain excellent
faculty who contribute actively to the advancement of learning through
teaching, research, service and professional development.
6.Employ and retain excellent
academic and administrative support staff and ensure adequate
opportunities for their professional development.
7.Create and sustain an
environment (intellectual, physical, fiscal and social) that advances
learning through quality teaching and research while encouraging
respect, tolerance and sensitivity.
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